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1990-07-27
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(U)TILITIES
This section of the system is designed to assist you
in modifying and maintaining the overall MED#1 system to
meet the unique needs of your individual practice.
There are two major grouping of utilities provided in the
MED#1 system: (A)pplication support and (S)system
support. Application support utilities directly affect
your data files and information posted to them. System
support utilities cover all other areas.
(A)pplications support - UTILITIES
Select the (A)pplication support utilities option
first, which will give you the UTILITIES - APPLICATION
SUPPORT (Screen) with the following options:
(U)pdating practice data - allows you to make
informational changes when necessary to keep your system
personalization current. This is the same screen
presented to you during system initialization.
(P)urge old invoicing - will clear information no
longer needed to give you room for new information.
Again, you can enter by highlighting and pressing
<ENTER>, or by pressing 'P'. (Note - Only invoicing
that has a zero balance as of the requested purge date
will be flagged for deletion. In this manner active
accounts that have open balances as of the requested date
will retain all of their transactions.)
(C)reate new charge table from existing - gives you
the opportunity to save code table setup time by copying
the contents of an existing table an creating a new
table. You can then limit your maintenance to only those
codes within the new table that need adjusting. Use the
same process for entering this function.
(D)elete existing charge table - allows you to
eliminate an out-dated charge table without going through
an involved process of changing information on-screen.
(F)inance charge-calculations/posting - is the
function that handles the charges for past-due accounts.
It gives you the flexibility of varying the charges or
applying a standard minimum rate. (Note - Only those
accounts that were setup to receive finance charges, and
have a positive balance on last statement charges after
current payments/adjustments have been applied, will
receive a finance charge. Finance charges are a system
generated transaction and will show up in the account
ledger.
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(T)ransfer patient data to new account - will be the
most used of all the utilities. With this function you
can transfer all patient transactions, history, recall,
and notes to another patient account. An example of the
need for this utility is when a child becomes old enough
to have responsibility for their own bills. Before you
can use this utility you must set up a new patient master
record. Then you can call up this utility and by just
entering in the old patient account number and the new
patient account number all patient information is placed
under the new account. You can then delete the old
patient master record.
(L)edger code transaction update post - This
utility allows you to post new ledger codes to all
transaction already on file. Normally when you setup a
new system you do not assign general ledger codes to the
codes you setup in your CPT code tables. Also later you
may want to assign new ledger codes so that you can
better group your transactions for ledger postings. THIS
UTILITY CAN NOT BE INTERRUPTED ONCE STARTED. ALL
TRANSACTIONS ON FILE WILL BE PROCESSED AGAINST YOUR CPT
CODE TABLES AND THE NEW LEDGER CODES FOUND WILL BE
TRANSFERRED INTO THE TRANSACTION RECORD.
(S)ystem support - UTILITIES
The '(S)ystem support utilities' function is where
you fit the system to your computer and maintain it.
These utilities are:
(R)eindex data files - will 1. physically remove all
records flagged as deleted and return the space to your
system, 2. rebuild all file pointers.
(NOTE: If you restore your data files from a backup,
you must run the 're-indexing' function before you use
them. Failure to do this will corrupt the restore data
files, requiring you to reload them from the same backup
and start over.)
(P)rint registration form - is the function you use
to print the registration form you must send in to
register you as a user of MED#1 add remove you from the
100 patient limit.
(M)onographics color: N - provides the option of
using a color screen or black and white. MED#1 normally
automatically tests your computer to see if it supports a
color monitor and if it does you will see all displays in
color. Some computers have color capabilities but use a
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monochrome monitor. If you are testing MED#1 on a laptop
computer you may wish to force the color to monochrome
display. Currently most laptops only display in shades of
gray and use of the color display option will make
reading your screens difficult.
(C)hange printer codes - will allow you to enter
control codes unique to your printer that handle the
ability to switch between normal and compress print.
CURRENTLY THIS FEATURE IS NOT USED BY MED#1. SOON YOU
WILL BE PROVIDED WITH REPORTS THAT WILL REQUIRE MORE THAN
THE STANDARD 80 CHARACTER PRINTER WIDTH. BY SETTING UP
CODES FOR COMPRESS AND NORMAL PRINT YOU WILL NOT NEED TO
MANUALLY SET YOUR PRINTER FOR THESE REPORTS.
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GLOSSARY
BUFFER The space in the computer's memory where
text is temporarily stored while the
computer is on.
CONFIG.SYS A file used to modify the parameters of
machine operation.
DBF Data base files.
DEFAULT Word used to designate 'standard', most
common. In MED#1, 'default' is 00 unless
specified otherwise.
DOS Disk operating system.
FIELDS Specific areas for receiving information.
FLAG An instruction put in one function that
cross references with another function
requesting an activity.
FREEFORM FIELD A field that doesn't require information
every time the function is used.
INITIALIZATION Bringing up the system and customizing it
to create DBF.